Never leave devices unattended

The physical security of your devices is just as important as their technical security.

  • If you need to leave your laptop, phone, or tablet for any length of time – lock it up so no one else can use it.
  • If you keep sensitive information on a flash drive or external hard drive, make sure to keep these locked as well.
  • For desktop computers, shut-down the system when not in use – or lock your screen.

 Protect sensitive data

Be aware of sensitive data that you come into contact with, and associated restrictions – review the UCB Data Classification Standard to understand data protection level requirements.  In general:

  • Keep sensitive data (e.g., SSN’s, credit card information, student records, health information, etc.) off of your workstation, laptop, or mobile devices.
  • Securely remove sensitive data files from your system when they are no longer needed.
  • Always use encryption when storing or transmitting sensitive data.

Unsure how to store or handle sensitive data?  Contact us and ask!

Use mobile devices safely

Considering how much we rely on our mobile devices, and how susceptible they are to attack, you’ll want to make sure you are protected:

  • Lock your device with a PIN or password – and never leave it unprotected in public.
  • Only install apps from trusted sources.
  • Keep your device’s operating system updated.
  • Don’t click on links or attachments from unsolicited emails or texts.
  • Avoid transmitting or storing personal information on the device.
  • Most handheld devices are capable of employing data encryption – consult your device’s documentation for available options.
  • Use Apple’s Find my iPhone(link is external) or the Android Device Manager(link is external) tools to help prevent loss or theft.
  • Backup your data.

Install anti-virus protection

Only install an anti-virus program from a known and trusted source. Keep virus definitions, engines and software up to date to ensure your anti-virus program remains effective.

For personally-owned systems and unmanaged UCB owned computers, the campus offers free anti-virus software, available for Windows and Mac, to current faculty, staff, and students.